HR Newsletter – September 2020
ULTIPRO
Colleagues,
The Time Entry Training and Supervisor Approval Training sessions held at the end of August have been posted to the HR Training webpage. The Training Videos can be found on HR’s webpage under the UltiPro tab.
If you have any questions about entering time, contact Lori Johnson, Payroll Coordinator, ljohnson@occc.edu.
If the configuration of your timesheet appears incorrect or supervisor changes are needed, contact HR at HRRep@occc.edu.
If you have difficulty accessing UltiPro or have questions regarding training, contact Tarnya Washington-Brooks, Director of HR Operations and Organizational Development, at 405.682.7540 or email at tbrooks@occc.edu.
What is SUPPORTLINC?
SUPPORTLINC is the Employee Assistance Program (EAP) for you and your immediate family.
Reach out anytime day or night to talk with a therapist about:
- anxiety
- depression
- stress
- grief
- loss
- substance abuse
- anger management
- work-related pressures
- marriage or relationship problems
- concerns related to COVID-19
- or other emotional needs
Call 1-888-881-LINC (5462), text "support" to 51230 or visit SUPPORTLINC online (username: OCCC)
SUPPORTLINC has provided tip-sheets:
Mental Health and Coping During Covid-19
Discussing Covid-19 with Children
Staying Productive While Working From Home
Working From Home With Children
Employee Degree Achievement Recognition
The College has revised the pay schedule for degree recognition. Current regular employees that are in good standing and complete a degree after September 15, 2020, are eligible to receive the pay increase. Employees must notify Human Resources. The award is not applicable to a second or subsequent degree at the same or lower level.
Associate - $272 increased to $500
Bachelor - $270 increased to $1,000
Master - $540 increased to $1,200
Master + 30 - $271 increased to $1,400
Doctorate - $270 increased to $1,600
If you have any questions please contact Human Resources.
Personnel Action Form
The purpose of the Personnel Action Form (PAF) is to communicate changes to the Human Resources department. A Personnel Action Form is required anytime there is a change to Personnel or direct reports. Terminations, New Hires, Continuation of Grant Funds, Funding Source changes, Continuation of Student Employment, or Reassignment of position all require a PAF. Supervisor changes can be communicated via email to HRRep@occc.edu.
A PAF or PAF Request should be submitted 15 working days prior to the time sheet deadline for the affected pay period. Regular full-time, Regular part-time, Adjunct new hires, and Temporary (non-student) personnel actions are submitted via the PAF Request, all PAF’s related to students are prepared and routed by the Departments. Student continuations must be submitted for every semester (Fall, Spring, and Summer) with semester dates and student schedules attached to be approved. Financial aid must be included in the signing of all student PAF’s.
If you have questions regarding the PAF process, please contact the HR department.
National Suicide Prevention Month
If you or someone you know is in crisis:
Call the National Suicide Prevention Lifeline (Lifeline) at 1-800-273-TALK (8255), or text the Crisis Text Line (text HELLO to 741741). Both services are free and available 24 hours a day, seven days a week. The deaf and hard of hearing can contact the Lifeline via TTY at 1-800-799-4889. All calls are confidential. Contact social media outlets directly if you are concerned about a friend’s social media updates or dial 911 in an emergency. Learn more on the Lifeline’s website or the Crisis Text Line’s website.
Financial Wellness Webinar Series
The FutureFIT® Financial Wellness Webinar Series is all about making it easy to learn about the financial topics that matter most to you. Reserve your spot for a live event or watch on demand webinars when it’s convenient for you. More info.
Voting Leave
Oklahoma City Community College grants Eligible Employees time off for voting in state, local and national elections, pursuant to Oklahoma law and the following procedures. For more information, refer to College Policy No. 2208.
REGISTER TO VOTE - Friday, October 9, 2020 (deadline)
REQUEST AN ABSENTEE BALLOT - Tuesday, October 27, 2020 - 5:00 p.m. (deadline)
EVENTS
September 22 - 24
Let's Chalk About It
October 5
Spring 2021 Early Registration
October 10
Last Day of Fall Early 8 Week and Fast Track 1 Classes
October 12 - 17
Fall Break - No Classes
CAREER SPOTLIGHT
Do you know someone who would be a great addition to the OCCC team? Ready for a change yourself? OCCC is now hiring for the following positions:
OCCC is seeking an Institutional Research Analyst
The Institutional Research Analyst is responsible for developing data to support the College’s initiatives; analyzing research data; and developing appropriate analytical findings, projections, and trends for use in institutional decision-making. This individual will use information from the College’s Datatel system, other colleges, and regional and national data banks to generate the necessary data. Internal information will be developed using business objects and various other sources.
OCCC is seeking a Records and Graduation Assistant
The function of the Records and Graduation Assistant is to contribute to the growth and well-being of the institution by providing support for activities related to a system for the creation and maintenance of student records in accordance with Federal, State and College regulations. They will assist students with creating and submitting graduation applications, academic forgiveness appeals, verification requests, readmission applications, residency appeals, transcript orders and more.
TECH TIPS
In this month’s Tech Tips, we explore lesser known tips for the novice to the power Microsoft Word user.
- Select Text Quickly
You already know that double-clicking will select a single word, however, triple-clicking will select an entire paragraph. If you want to select an entire sentence, press the CTRL key and click on a word within the sentence. If you want to select a rectangular block of text, press the ALT key and drag your mouse to select the area.
- Search for Edited Words
Working on a document with multiple pages? Press the SHIFT key and F5 simultaneously to search through the recently edited words in a document. If you’ve opened a previous document, use the Shift+F5 to see what you were working on before you closed the document.
- Change the Case
Select a part of the document and press Shift+F3 to change the case of the selection. This alternates to change the case to uppercase, lowercase, or camel case while you’re typing a document.
DID YOU KNOW?
Human Resources
Our team is dedicated to assist academic and administrative departments in managing one of the College’s most valued assets: its employees. We are available to assist you during normal business hours via email, phone, or just stop by the John Massey Center and say hello. If you have any questions or concerns, feel free to contact Human Resources at (405) 682-7542 or HRRep@occc.edu. Select this link to meet the HR Staff.
Fossil Field Trip
Dig up history with Oklahoma City Community College on our Fossil Field Trip!
What is a fossil field trip?
On the fossil field trip, we will be searching for and collecting marine fossils. We’ve selected a site that is excellent for both kids and adults, and no prior fossil collecting experience is needed! You’ll get to keep everything you find, and we’ll help you identify your discoveries.
Saturday, October 10, 2020 in Sulphur, Oklahoma from 10:00 a.m. to 1:00 p.m. Cost is $15 per person. Everyone must register by contacting Kristi Carlucci at ext. 7205 or by email. You can also register online. OCCC does not provide transportation. We will meet at the site in Sulphur. Adults must remain with children for the duration of the trip.
QUOTE OF THE MONTH
“The most important thing in communication is hearing what isn't said.”
- Peter Drucker
