HR Newsletter – March 2020
UltiPro Updates
UltiPro Life Events
UltiPro provides employees with immediate access to information about their benefits and makes it convenient for them to update their beneficiaries, dependents, and qualifying events anytime and anywhere. More info
Process Highlights
Personnel Action Form (PAF)
HR creates PAFs and initiates the DocuSign workflow for all personnel actions for regular full-time, regular part-time, adjunct new hires, and temporary (non-student) employees. Departments should notify HR of required personnel actions through an electronic PAF Request form. This electronic PAF Request Form is located on the OCCC Portal, on the HR Forms Page, and on SharePoint. You will also find a User Guide containing step-by-step instructions about how to utilize the form. To access the PAF Request Form and User Guide. The PAF user guide is inside the portal.
PAFs are necessary for all new hires, for any change to a current position, for a position reassignment, for degree recognition, and for all employment terminations (whether resignation, retirement, or discharge). When a person resigns, the resignation letter must be attached to the PAF. It is important that PAFs be processed expeditiously so that pay may be adjusted accordingly.
Events & Celebrations
Earn Wellness Points at the SPRING WELLNESS FAIR
March 24 - 26, in College Union 2 and 3
Starting Tuesday, March 24, 2020, OCCC will host Catapult Health on the main campus. Registered employees meet privately with a board-certified Nurse Practitioner and will receive a Personal Health Report and Action Plan for improving their health. Sign-up today! You pay nothing. The College is covering 100% of the cost.
Schedule your appointment at www.timeconfirm.com/occc.
Mobile Mammogram: The Breast Health Network and the Mobile Mammogram will be on campus on Thursday, March 26, 2020.
Hearing Test: Hearing tests are provided by the Health Professions Department. First come, first served. Please note that these appointments take just a few minutes of your time.
Date: Tuesday, March 24
Location: Mini Hospital Area
Time: 8:00 am – 1:00 pm
Note: You are required to earn six (6) Wellness Points from July 1, 2019, to May 8, 2020. If you have earned any points since July 1, 2019, please submit your points now by emailing HRBenefits@occc.edu. The Wellness Exam Form is available for use if you are seeing an outside health professional. You may also submit an Explanation of Benefits (EOB) for a qualifying event to earn points.
Mark your calendars for 2020
| March 15-21: March 23: March 24-26: April 2020: April 7: |
Spring Break - Campus Closed New Term begins Spring Wellness Fair in Union Rooms 1-3 Open Enrollment begins the last week of April Sexual Assault Awareness Month Event |
| April 17: | Performance Appraisals Due in HR |
Training
Professional Development Update
We are excited to offer the courses you asked for! For more information on each course:
- Click on the course title
- Complete the registration form
- Add the training date/time to your Outlook calendar
- Email Ginger Decoteau or call ext.7827, for more information
Microsoft Excel, Level I
March 27 2:00 pm – 4:00 pm
Microsoft PowerPoint, Level I
April 3 2:00 pm – 4:00 pm
Adobe InDesign
April 10 8:30 am – 12:00 pm
Adobe Photoshop
April 17 9:00 am – 12:00 pm
Bridges Out of Poverty
May 1 9:00 am – 11:00 am
Director/Administrative Assistant Budget &
Purchasing Training
April 21 2:00 pm – 3:30 pm
New Employee Orientation (NEO) for 2020
March 25, April 29, May 20, June 24
Supervisors and new employees will be contacted one week prior to NEO.
Do you need specific skills training for your career? Send us a suggestion at HRdesk@occc.edu.
PEER-TO-PEER PRAISE
Morgan Felty, Student Engagement and Technical Specialist
Morgan Felty began his career at OCCC in 2004 as a student employee. His commitment to education only grew as he continued in his career. Today, his role in the Center for Learning and Teaching (CLT) requires him to make use of his many technical skills and also requires him to problem solve and communicate solutions to faculty, staff, and students.
Dr. Glenne' Whisenhunt, Director of the CLT, explained that it is not uncommon to hear words of praise about Morgan's professionalism and superior customer service. Just a few examples: “Morgan is fantastic!” “I run to Morgan when I have an issue, and he always fixes it.” “Be nice to Morgan. We need him.”
Do you have someone you would like to nominate for Peer-To-Peer Praise? Send your submission to hrdesk@occc.edu
Who's Who at OCCC
M. Rochelle Mosby
Department: Division Assistant for the Arts, English, and Humanities Division.
Length of Service: 22 full-time (23 including part-time).
What do you love about working at OCCC? I love the interactions that I have with students, faculty and staff.
How do your daily duties directly impact OCCC’s faculty, students & staff (what are your duties)? I provide administrative support for the division office. I think that doing my job well helps others do their jobs well, which supports our students. I'm always willing to help everyone on campus, whether they are having an issue with classes or just need directions.
What advice would you give someone who is new to the Higher Ed industry and/or OCCC? Introduce yourself, smile, and learn. We have such a diverse range of students at OCCC who can all teach us something new every day.
What do you find most challenging about working in Higher Education? Finding ways to consistently give excellent customer service in an ever-changing educational landscape.
What inspires you? Student success. I love when former students come back and tell me about what they've achieved since graduating from OCCC.
What are your hobbies or interest? Reading, watching sports and hanging with my family. I love to visit a library, a sports arena, and a stadium when I am in a different state. I love to visit places that I read about.
Debby Martinez
Department: Health Professions Division Assistant
Years of Service: 14 years
What do you love about working at OCCC? I love the student success stories; watching them become confident in their knowledge and using that in their field.
How do your daily duties directly impact OCCC’s faculty, students & staff (what are your duties)? The HP Division office assists directors, faculty and students in seven (7) programs. Supplying their needs helps the programs be successful.
Wellness
If you're not feeling well, watch the YouTube video.
Benefits
Tuition Waivers
As a reminder, all regular full-time employees are eligible to participate in the OCCC Tuition Waiver Program. Tuition waivers are not automatically applied and must be requested by the employee prior to the beginning of each semester. The Tuition Waiver Request form can be located at the Employee Portal under “HR Forms” and “Employee Benefits”. For more information on the Tuition Waiver process, review Policy 2302 of the Oklahoma City Community College Policies and Procedures at https://www.occc.edu/policy/pp.html.
Did You Know?
College for Kids
The Family and Community Education Center (FACE) at OCCC offers basic skills education, ESL instruction, and personal enrichment courses for adults in the OKC area. On April 20, enrollment begins for this years' College for Kids program!
Since the early 1990s, College for Kids has been a successful and dynamic summer enrichment program that serves over 200 kids each day. The program is specifically designed for students in 1st through 8th grades. The 2020 course curriculum offers everything from Cake Decorating to Chemistry and Jr. Engineering to Junk Journaling.
For more information on classes and enrollment, contact Kristi Carlucci, Coordinator of Community Education.
Tech Tips
Use Voting Buttons in Outlook
It's easy to create a poll in Microsoft Outlook by including voting buttons in an email message. When recipients respond to the poll, you can either automatically tabulate the results of the vote in Outlook or export the responses to an Excel worksheet.
Learn more about Voting Buttons.
Career Spotlight
OCCC is seeking a Director of Information Technology Infrastructure.
The Director of Information Technology Infrastructure’s role is to plan, organize, and manage operations to ensure the stability, availability, and integrity of the OCCC’s IT infrastructure. This position is responsible for managing a team delivering time-critical support services for day to day IT operation in the areas of network, server, storage, data communications, telecommunications, data center facilities management, and 24×7 monitoring of production applications and systems.
OCCC is seeking a Maintenance Mechanic.
This position is responsible for providing skilled and semi-skilled work for the College. The position requires technical expertise in several trades for the maintenance, preventive maintenance, repair, and operation of the College facilities. The facility consists of over 1,000,000 square feet of building space; all associated piping, valves, plumbing systems; control systems, etc.; all associated electrical switchgear and electrical distribution systems; all associated heating, air conditioning, and ventilation systems; and the facility structure and roofing systems.
More information regarding these and other opportunities.
Achievements
Certification, Accomplished!
Let's hear it for Christine McCarron on the completion of her degree from the University of Oklahoma! Christine McCarron, Coordinator of Registration and Enrollment Planning Services, recently earned her Bachelor of Arts in Administrative Leadership.
Help us celebrate employee success! Please submit to HRdesk@occc.edu any degrees or certifications earned by you or members of your team since December 1, 2019.
Send degrees and certification earned!
"Anyone who stops learning is old, whether at twenty or eighty. Anyone who keeps learning stays young. The greatest thing in life is to keep your mind young."
-- Henry Ford
