Faculty Performance Appraisals
Engagement. Reflection. Innovation.
The full-time Faculty performance appraisal process includes six phases, completed annually, and promotes the support and development of Oklahoma City Community College professors. It provides a formal, consistent, and scheduled opportunity for Faculty members to discuss their responsibilities and performance goals with their supervisors. This process is about growth, reflection, innovation, and finding ways to celebrate accomplishments. However, it is not currently set up as a method by which merit increases will be determined. At this time, there is no link between performance appraisals and salary increases.
The step-by-step performance appraisal process timeline and detailed instructions for full-time faculty and supervisors are below:
PROCESS TIMELINE
Phase 1: Performance Planning and SMART Goal Setting
Before September 30:
Faculty members are required to document at least one instruction-related SMART goal, and one service-related SMART goal in Phase 1. These goals will be presented to supervisors in Phase 2. If the Faculty member is also a Chair, they must document at least one leadership-related goal, in addition to the goals on instruction and service, and then present at least three SMART goals to their supervisor in Phase 2.
Helpful Tips:
To complete Phase 1, first review the P1-Writing SMART Goals document. Then, write down your goals using Word, Excel, or any other preferred method. Save this information and bring it with you to the Phase 2 meeting. (Your supervisor will schedule the meeting to discuss during Phase 2, before October 31.)
Phase 2: Discuss and Document Performance Plan and Goals
Before October 31:
Supervisors will schedule meetings with Faculty members to review the following four aspects: I) the core competencies for teaching, service, (and leadership, if a Chair); II) teaching schedules and special assignments for the year; III) the SMART goals previously documented, Professional Development, and IV) the classroom observation process.
Helpful Tips:
To complete Phase 2, the supervisor must input the meeting results using this link, before October 31. Please reference the P2-Discuss and Document Performance Plan & Goals document for additional instructions and information.
At the end of Phase 2, after the information has been entered into the system by the supervisor, both the Faculty member and the supervisor will receive an email from appraisal_no-reply@occc.edu. Please do not delete this email. It will contain all the Phase 2 information and those contents will be necessary to complete the remainder of the phases in the Performance Appraisal process. As soon as you receive this email, please set up a rule in Outlook that identifies and moves them to a dedicated folder, automatically. Instructions can be found in the P2-Setting Up A Rule In Outlook document. Otherwise, you will need to search through your emails, or ask your supervisor to forward the emails to you for each phase of the process.
PLEASE NOTE: The Phase 4 Classroom Observation aspect is not due until March 31, but supervisors can click here to access the P4-Classroom Observation Form and the P4-Submitting the Classroom Observation Form at any point after beginning Phase 2.
Phase 3: Mid-Year Review
Before January 31:
Supervisors will schedule Mid-Year Review meetings with the Faculty members to discuss how they are progressing with the requirements established in phases 1 and 2.
Helpful Tips:
To complete Phase 3, the supervisor will document the mid-year review discussion using this link. If the supervisor would like assistance with preparing themselves for mid-year review discussions, the P3-Mid-Year Review Preparation for Supervisors document will help. The Faculty member’s SMART goals can also be revised before or during this meeting, if desired. Please use the P3-SMART Goal Revision Form when applicable/necessary.
Phase 4: Classroom Observation
Before March 31:
The supervisor will schedule a day and time with the Faculty member to observe their classroom (whether in person, or virtual).
Helpful Tips:
To complete Phase 4, the supervisor should first review the P4-Submitting the Classroom Observation Form. After the supervisor observes the class, they will fill out the P4-Classroom Observation Form, then schedule a meeting to discuss the results with the Faculty member. After the meeting, the supervisor will use this link to submit the form in the system.
Phase 5: Self-Reflection
Before March 31:
Faculty members will use their Mid-Year Review email to document, sign, and submit their Self-Reflection in the system.
Helpful Tips:
To complete Phase 5, Faculty members can access the Reflections segments using this link. This task can be completed any time after the Mid-Year Review has taken place.
Phase 6: Annual Review
Before April 30:
The supervisor will schedule an Annual Review meeting with the Faculty member to review all of their year-end accomplishments.
Helpful Tips:
To complete Phase 6, the supervisor and Faculty member will meet and discuss the results of the full year in review. Once accomplished, each will electronically sign and date the document and submit it using this link. This will conclude the Performance Appraisal process for the year.
